Fax Real Estate Documents Online — Closing, Escrow & Title Forms
Fax insurance binders to your lender, purchase agreements to title companies, and closing documents to escrow officers — all without a fax machine. No account, no subscription — just upload, enter the fax number, and pay only if delivery succeeds.
When You Need to Fax Real Estate Documents
Real estate transactions move fast, and many parties still rely on fax for document transmission. Here are common scenarios where faxing makes sense:
- Your lender needs an insurance binder 3 days before closing
- The title company needs signed authorization forms from multiple parties
- You're a mobile notary who needs to fax back signed loan documents after a signing
- A counter-offer comes in on Saturday and needs a response within 24 hours
- The escrow officer needs a corrected Closing Disclosure delivered immediately
Common documents people fax during real estate transactions:
Proof of homeowner's insurance with lender named as loss payee
Legally binding contracts between buyer and seller
CFPB-required form detailing final loan terms
Title search results showing liens or defects
Signed forms authorizing transactions to proceed
Important: Documents requiring county recording (deeds, mortgages) need original notarized signatures. Fax is best for correspondence, authorizations, and proof-of-insurance documents.
Before You Fax Your Real Estate Documents
To avoid delays in your closing, run through this quick checklist:
Confirm the recipient accepts fax
- Ask your lender, title company, or escrow officer for their fax number
- Some offices prefer email or secure portals — confirm fax is acceptable
Verify document requirements
- Insurance binders must name the lender as loss payee
- Include proof that the premium has been paid in full
- Ensure all required signatures are complete and legible
Double-check the fax number
- Use the direct fax line for the specific department (title, escrow, underwriting)
- If unsure, call and ask them to confirm the correct number
Keep your own copy
- Save the original document before uploading
- You'll receive a fax status page and email confirmation from OneFaxNow
Note: OneFaxNow is a fax delivery service. We do not provide legal, title, or real estate advice. Always follow your lender's and title company's official instructions.
How to Fax Real Estate Documents with OneFaxNow
Prepare your document
- Scan or save your document as a PDF, DOCX, JPG, PNG, or TIF
- Ensure all pages, signatures, and stamps are clear and legible
- For insurance binders, verify the lender is named as loss payee
Upload your document
- Go to Pay-Per-Fax and upload your file(s)
- Multiple files merge into a single fax in your order
- Limits: up to 20 MB per file and 50 pages total
Add a cover page (recommended)
Include recipient name (lender, title company, escrow officer), the property address or loan/escrow number for reference. OneFaxNow can generate a cover page, or upload your own.
Enter the recipient's fax number
Enter the U.S. or Canada fax number provided by your lender or title company. We automatically format the number for you.
Pay only if delivery succeeds
Pricing: $3.50 for 1-10 pages and $5.00 for 11-50 pages.
We authorize at checkout and capture only if delivery succeeds. If all retries fail, you pay $0.
Track your fax in real time
Watch live progress on your Fax Status page. If the line is busy, we retry up to 3 times. You'll receive email confirmation when your document is delivered.
Why Use OneFaxNow for Real Estate Faxing?
No account or subscription
Perfect for one-time closings. Send a fax without signing up for monthly plans or paying for pages you won't use.
Pay only on successful delivery
Your card is authorized at checkout. If delivery fails after retries, you're never charged.
Real-time tracking & email confirmation
Know the moment your insurance binder or authorization form reaches the lender. Get email confirmation for your records.
Automatic retries for busy lines
Title companies and lenders often have busy fax lines. We automatically retry up to 3 times so you don't have to.
Meet tight closing deadlines
Fax documents instantly from your phone or computer. No need to find a fax machine when your lender calls with an urgent request.
Simple, Pay-Per-Fax Pricing for Real Estate Documents
Most real estate documents fit within our standard pricing tiers.
Lite Fax
1-10 pages
Ideal for insurance binders, single authorization forms, and short correspondence
Standard Fax
11-50 pages
For longer document packages, purchase agreements with addenda, and multi-page disclosures
- U.S. & Canada fax numbers only
- Cover page counts toward total page count
- Pay only on successful delivery
Real Estate Fax Questions
Can I fax a signed purchase agreement?
Yes. Under the Uniform Electronic Transactions Act (UETA) and E-SIGN Act, faxed real estate contracts are legally binding. However, documents that require county recording (such as deeds and mortgages) need original notarized signatures and cannot be recorded from a fax.
How do I fax an insurance binder to my lender?
Ask your insurance agent for the binder, ensure it names your lender as the loss payee and shows the premium has been paid in full. Then upload the binder to OneFaxNow, enter your lender's fax number, and send. You'll receive confirmation when it's delivered.
What documents can I fax for real estate closings?
You can fax purchase agreements, insurance binders, authorization forms, title commitments, Closing Disclosures, and general correspondence. Documents requiring county recording (deeds, mortgages) need original notarized signatures.
How many pages can I fax?
Up to 50 pages per fax, which covers most closing document packages. For larger packages (like full loan document sets), you can split them into multiple faxes.
What if the title company's fax line is busy?
OneFaxNow automatically retries up to 3 times if the line is busy or temporarily unavailable. You can track each attempt on your Fax Status page. If all attempts fail, you pay nothing.
Do I need HIPAA mode for real estate documents?
No. Real estate documents typically do not contain Protected Health Information (PHI). Standard pay-per-fax is appropriate for closing documents, insurance binders, and title paperwork.
Ready to Fax Your Real Estate Documents?
Upload your insurance binder, purchase agreement, or closing documents — no fax machine, no subscription, no account required.