Fax at UPS vs OneFaxNow — 2025 Cost, Time & Privacy Comparison
Before you drive to a UPS Store and pay per-page fax fees, compare it to sending the same fax online from home for a flat $3.50–$5.00. No trip, no public machine, optional HIPAA for medical documents.
UPS Store
- •Per-page pricing, in-store only
- •Limited to store hours and physical locations
- •Public machines; staff-assisted faxing
OneFaxNow
- $3.50 for 1–10 pages, $5.00 for 11–50 pages
- 24/7, from any browser
- Optional HIPAA Mode with instant BAA & audit logs
Should You Fax at a UPS Store — or Use OneFaxNow Instead?
Fax at UPS is okay if:
- You're already inside a UPS Store for shipping/notary/etc.
- You only have 1–2 non-sensitive pages
- You don't mind per-page pricing and using a public machine / staff-assisted fax
OneFaxNow is usually better if:
- You're sending more than a couple of pages
- You want to fax from home/work/phone instead of driving to a store
- Your documents are sensitive (insurance, medical, legal)
- You need HIPAA features for PHI
Example: For a 10-page domestic fax, guides estimate UPS often charges around $2 for the first page + $1.50 for each extra, roughly $15–$20 total depending on the store. The same 10-page fax with OneFaxNow is $3.50 flat — and you never leave home.
How Much Does It Cost to Fax at UPS vs OneFaxNow?
Example using common 2025 UPS Store pricing reported by third-party guides: $2 for the first page and $1.50 for each additional local page. Actual prices vary by location; check your local UPS Store for exact rates.
| Pages | UPS Store (example) | OneFaxNow | Savings |
|---|---|---|---|
| 1 | ~$2.00 | $3.50 | UPS slightly cheaper for 1 page |
| 3 | $2.00 + 2×$1.50 = $5.00 | $3.50 | Save ~$1.50 |
| 5 | $2.00 + 4×$1.50 = $8.00 | $3.50 | Save ~$4.50 |
| 10 | $2.00 + 9×$1.50 = $15.50 | $3.50 | Save ~$12.00 |
| 20 | $2.00 + 19×$1.50 = $30.50 | $5.00 | Save ~$25.50 |
OneFaxNow Pricing (U.S./Canada)
- Lite: $3.50 (1–10 pages)
- Standard: $5.00 (11–50 pages)
- Optional HIPAA add-on: +$3 (Lite) / +$5 (Standard)
UPS Store Notes
Per-page pricing that scales linearly with page count. Higher rates for national/international faxes in many locations. Prices vary by store.
Bottom line: If you're faxing more than 2–3 pages, OneFaxNow is almost always cheaper than faxing at a UPS Store — especially for 10+ pages or multi-document packets.
Driving to a UPS Store vs Faxing Online from Your Phone
Fax at UPS Store
- 1Find a UPS Store that actually offers fax services
- 2Drive/park, wait in line if busy
- 3Use a public fax machine or hand documents to a store associate
- 4Pay at the counter
- 5Limited to store hours (many close around 6–7pm weekdays, 5pm Saturdays, closed Sundays)
Fax with OneFaxNow
- 1Open onefaxnow.com on your phone or laptop
- 2Upload PDF/Word/images (up to 50 pages, 20MB per file)
- 3Enter fax number (U.S./Canada), optional cover page, optional HIPAA Mode
- 4Pay online with card, Apple Pay, or Google Pay
- 5Watch status in real time, get email confirmation, no trip anywhere
Instead of googling "UPS fax near me," driving there, and waiting for a machine, you can send the same fax online in a few minutes without leaving your couch.
Privacy: UPS Store Counter vs Private, HIPAA-Ready Online Fax
At a UPS Store
- •You're using a public, shared fax machine or handing documents to staff
- •People can be nearby, and faxes may sit in the output tray if not grabbed immediately
- •There's no BAA and no specialized HIPAA pipeline advertised for walk-in customers; UPS is simply offering a general retail fax service
With OneFaxNow
- Upload documents directly from your device over encrypted (TLS) connections
- Files processed and stored only as long as needed:
- Standard mode: kept just long enough for delivery + receipts
- HIPAA Mode: stricter handling, no saved drafts, automatic PHI deletion with audit logging
- HIPAA Mode adds instant BAA at checkout + HIPAA Audit Dashboard with exportable logs
If you're faxing medical records, prior auths, or other PHI, a generic public fax counter like UPS is usually not enough for HIPAA-grade workflows. OneFaxNow's HIPAA Mode is built specifically for those cases, with a BAA and full audit trail.
Learn About HIPAA FaxUPS Fax vs OneFaxNow – Side-by-Side Comparison
| Feature | UPS Store Fax | OneFaxNow |
|---|---|---|
| How you fax | In person at a UPS Store | Online from any device |
| Pricing model | Per page (~$2 first page, ~$1–$1.50 each additional; up to ~$5/page in some cases) | Flat: $3.50 (1–10 pages), $5.00 (11–50 pages) |
| Hours | Store hours only, varies by location | 24/7 |
| Location | Must travel to a specific store | Anywhere with internet |
| Privacy | Public machines; staff-assisted faxing | Private, encrypted uploads; no public handling |
| HIPAA support | No BAA for walk-in fax customers | Optional HIPAA Mode with BAA, audit logs, secure deletion |
| Tracking | Paper receipt | Real-time online status + email confirmation |
| Retries on busy line | Depends on store/machine | Up to 3 automatic retries; pay only on success |
| Account required? | No, but in-person process & wait time | No account; quick pay-per-fax checkout |
When It Still Makes Sense to Fax at a UPS Store
UPS Store faxing can still be convenient if:
- You're already in the store for shipping, printing, or notary
- You have just a page or two and don't mind per-page pricing
- Your documents are not particularly sensitive
- You prefer to pay cash or in person
For most multi-page, time-sensitive, or privacy-sensitive faxes, OneFaxNow's flat-rate online fax is faster, cheaper, and more private than driving to a UPS Store and paying per page.
UPS Fax vs Online Fax – Common Questions
Can you fax at a UPS Store?
Yes. Most UPS Store locations offer fax services; you can send domestic and international faxes using in-store fax machines with staff assistance during store hours. But it's strictly an in-person, per-page service. OneFaxNow lets you send the same fax online from home, typically for a flat $3.50–$5.00.
How much does it cost to fax at UPS?
Published guides report that UPS fax pricing usually falls around $1–$3 for the first page, around $1–$2 for each additional domestic page, higher rates (often $3+ per page) for international faxes, and some locations charging up to $5 per page. By contrast, OneFaxNow charges $3.50 flat for 1–10 pages and $5.00 flat for 11–50 pages, with optional HIPAA Mode, and you pay only if delivery succeeds.
Is faxing at UPS private enough for sensitive or medical documents?
UPS fax is generally considered safe, but it's still a public retail environment where staff handle your papers and machines are shared. If you're sending medical records or PHI, HIPAA usually requires a Business Associate Agreement (BAA) with your fax vendor. Walk-in retail fax counters like UPS typically do not sign BAAs for one-off customers. OneFaxNow's HIPAA Mode includes an instant BAA, audit logs, and automatic PHI deletion after completion.
Is there a cheaper alternative to faxing at UPS?
Yes. Online pay-per-fax services like OneFaxNow are often much cheaper for multi-page faxes and don't require travel. For example, a 10-page domestic fax can easily cost $15+ at UPS depending on the store's pricing, while OneFaxNow charges $3.50 flat for up to 10 pages.
Do I need an account or subscription to use OneFaxNow?
No. OneFaxNow is built for one-time, pay-per-fax usage. You don't have to create an account or sign up for a monthly plan; you just upload, send, and pay only if the fax goes through.
Is OneFaxNow only for standard faxes, or can I send HIPAA faxes too?
You can do both. Standard Pay-Per-Fax covers everyday documents. If your fax includes PHI (medical records, prior auths, insurance claims with treatment details), you can enable HIPAA Mode at checkout for a HIPAA-compliant pipeline with instant BAA and a full audit trail.
Skip the Trip to UPS — Send Your Fax Online Instead
If you were about to search "fax at UPS near me," you can skip the drive. Upload your document, enter the fax number, and send it online in minutes — with flat pricing, real-time tracking, and optional HIPAA for medical faxes.