HIPAA Mode is ON — stricter handling, instant BAA, no subscription
Built for PHI with instant BAA, encryption in transit & at rest, full audit trail, and secure deletion—U.S. & Canada faxing. Send a one-time HIPAA fax with no subscription or account, and pay only if delivered.
From $6.50 (up to 10 pages)
One-time HIPAA fax
Instant BAA
Encryption in transit & at rest
Audit trail & delivery logs
Secure deletion for ePHI
One-time HIPAA fax • No subscription • Pay per fax HIPAA pricing • U.S. & Canada fax numbers
HIPAA Compliant Mode: ON
For medical records and protected health information (PHI)
Keep ON for any document with PHI/ePHI
Toggle HIPAA mode
HIPAA Mode EnabledUpload your document
Drag and drop your file here, or click to browse
PDF • DOC/DOCX • TXT • JPG/PNG • TIFF
Up to 15 files • 50 pages • 20MB per file
For PHI, you'll accept the BAA before secure upload.
Compliance Dashboard (Receipts & Logs)
Delivery receipts
For each fax (success/failure, timestamps).
Audit log exports
(CSV/PDF) covering send, retry, and completion events.
BAA recordkeeping
Download your executed BAA from your receipts.
Access controls
Visibility into who sent what, when (per accountless session or provided email).
HIPAA Dashboard
What Makes It HIPAA‑Compliant
Instant BAA — fully executed agreement generated at checkout.
Encryption in transit & at rest — protects documents end‑to‑end.
Complete audit trail — timestamped events, delivery results, and log exports (CSV/PDF).
Secure deletion for ePHI — PHI files are deleted automatically with audit logging.
Least‑privilege access — PHI handling is limited to essential, authorized processes.
Privacy by design — stricter processing when HIPAA Mode is ON; drafts aren't retained.
When to use HIPAA Mode
Use HIPAA Mode any time a document contains PHI/ePHI (medical records, insurance claim details with medical info, lab results, etc.). For non‑PHI (court filings, FOIA, general paperwork), use our one‑time pay‑per‑fax service.
HIPAA Fax Pricing — No Subscription
Use OneFaxNow when you need a one-time HIPAA fax instead of a monthly plan. Our pay per fax HIPAA pricing includes the instant BAA, audit trail, delivery logs, and secure deletion for PHI.
Lite HIPAA Fax
$6.50
1–10 pages
Pay on successful delivery • U.S. & Canada fax numbers • Ideal for quick sends
Standard HIPAA Fax
$10.00
11–50 pages
Pay on successful delivery • U.S. & Canada fax numbers • For larger packets
Need non‑HIPAA pricing? See Pay‑Per‑Fax pricing.
Included with every HIPAA fax
No subscription required • Instant BAA • Live delivery tracking • 3 automatic retries • Audit trail & delivery logs • Secure deletion for ePHI
How HIPAA Mode Works (Step‑by‑Step)
1
Upload your files (in send order)
Multiple files supported. The order you upload is the order they fax; cover pages always send first.
DOCX • PDF • TXT • JPG/PNG • TIFF/TIF — up to 50 pages per fax, 20MB per file.
2
Enter recipient & options
Add a cover page (optional) and confirm a U.S. or Canada fax number.
3
Review the BAA
Review and agree to our Business Associate Agreement before submitting. After a successful send, you'll securely execute/sign the BAA and download it from your receipt.
4
Pay per fax, only if delivered
We authorize at checkout and capture payment after successful delivery. Includes 3 automatic retries.
5
Track status & access the audit trail
Watch real‑time status on your Fax Status page. From your email, securely access the HIPAA Audit Dashboard to view the detailed audit trail, execute/sign the BAA, and download receipts and log exports.
Note: With HIPAA Mode ON, drafts aren't saved and PHI files are deleted automatically with audit logging after completion.
Secure Access to Your Dashboard
Click the "HIPAA Audit Dashboard" button on your status page to receive a secure, time-limited access link via email—no account needed.
Request access anytime from your status page
No account or password required
Download BAA and audit logs anytime
Instant BAA
Fully executed agreement generated instantly
Audit Dashboard
Complete audit trail with CSV/PDF exports
Secure Deletion
PHI files deleted automatically with audit logging
Security & Privacy Controls
Encrypted transmission
Between your browser and our servers; documents are encrypted at rest while processed.
Automatic deletion
Of PHI files after completion, with immutable log entries.
Stricter handling
When HIPAA Mode is ON: no saved drafts; refreshing the page clears the draft.
Data minimization
We keep only what's required for delivery status, receipts, and audit logs.
For a detailed overview, see our HIPAA Compliance page.
Complete Audit Trail
Every action is logged with timestamps—from upload to delivery. Export your audit logs as CSV or PDF for compliance documentation.
Timestamped events for every transmission step
Export logs in CSV or PDF format
SHA-256 document hash verification
Who Uses HIPAA Fax?
Clinics & allied health
Referrals, prior auths, labs, and records requests.
Insurance & billing teams
Claims packets and EOB‑related documentation containing PHI.
Patients & caregivers
Requests for medical records or transferring care.
Telehealth & home health
Orders, care plans, and coordination with local providers.
Alternatives for non‑PHI
If your file has no PHI, you'll save with Pay‑Per‑Fax (from $3.50).
Frequently Asked Questions (HIPAA Fax)
Do I get a BAA?
Yes. A Business Associate Agreement is generated and executed electronically during checkout. You can download it with your receipt.
What's different about HIPAA Mode?
Stricter PHI handling: drafts aren't saved; files are deleted automatically after completion with audit logging; encryption in transit & at rest; complete audit trail.
Are my files retained?
PHI files are processed for delivery and then deleted automatically with audit logging. We retain status metadata and receipts/audit logs for your records.
Can I send a one-time HIPAA fax with no subscription?
Yes. OneFaxNow is built for one-time HIPAA fax needs: no monthly plan, no subscription, and no account required. You use pay per fax HIPAA pricing and pay only if delivery succeeds.
How much does a HIPAA fax cost?
HIPAA fax pricing is $6.50 for 1-10 pages or $10.00 for 11-50 pages. Both tiers include the instant BAA, audit trail, delivery logs, and secure deletion for PHI.
Where can I send?
U.S. & Canada fax numbers. International isn't supported.
What file types and limits are supported?
DOCX, PDF, TXT, JPG/PNG, TIFF/TIF — up to 50 pages; 20MB per file.
Compare: HIPAA Mode vs Standard Mode
| Feature | HIPAA Mode | Standard (Pay‑Per‑Fax) |
|---|---|---|
| Price tiers | Lite $6.50 (1–10 pages), Standard $10.00 (11–50) | Lite $3.50 (1–10 pages), Standard $5.00 (11–50) |
| Encryption | Encryption in transit & at rest | Encryption in transit & at rest |
| Secure deletion | Automatic PHI deletion after completion with audit logging | Automatic file deletion after completion for privacy |
| BAA | Instant BAA included | Not applicable |
| Compliance level | HIPAA-compliant (no saved drafts; enhanced audit logging) | Standard business practices |
| Tracking & logs | Full audit trail (CSV/PDF exports) | Delivery tracking & confirmations |
| Retries | 3 automatic retries | 3 automatic retries |
| Best for | Any file containing PHI/ePHI | Non‑PHI documents |
Not sure which to use?
If your document contains medical information, use HIPAA Mode. If not, you'll save with Standard Pay‑Per‑Fax.
Start HIPAA Fax
Upload your document now — instant BAA, audit trail, and secure deletion for ePHI.
Need to understand the flow first? See How It Works or Pricing.