HelloFax / Dropbox Fax Alternative for One-Time Faxes
Dropbox Fax (formerly HelloFax) is great if you live in the Dropbox ecosystem and fax regularly. But if you just need to send a one-off fax — especially something sensitive or HIPAA-related — OneFaxNow lets you do it once, with no account, no subscription, and flat pricing.
HelloFax / Dropbox Fax
- •Account required, built around monthly plans + page quotas
- •Free pages + $0.99 up to 10 pages, $0.20/page after
- •Deep Dropbox integration; inbound fax numbers available
OneFaxNow
- No account, no subscription, built for one-time faxes
- $3.50 (1–10 pages), $5.00 (11–50 pages), pay only on success
- Optional HIPAA Mode with BAA and full audit logs
Who Is Dropbox Fax (HelloFax) Best For — and When OneFaxNow Makes More Sense
Dropbox Fax / HelloFax is a great fit if:
- You already live in Dropbox and want fax tightly integrated with your cloud files
- You need to receive faxes with your own fax number (inbound line + monthly page allotment)
- You send faxes regularly and don't mind creating an account, managing a monthly plan, and keeping track of page quotas
OneFaxNow is usually a better fit if:
- You just need to send a fax once or occasionally
- You hate creating accounts or free trials just for one fax
- You don't need your own fax number or inbound faxing
- You're faxing medical, insurance, or legal records and want an easy HIPAA-ready pipeline with an instant BAA
Think of Dropbox Fax as a full-featured online fax account for ongoing usage — and OneFaxNow as a disposable, one-time fax button for when you just need it done now.
Account & Monthly Plans vs One-Time, No-Account Faxing
Dropbox Fax / HelloFax Model
- •You create a Dropbox Fax/HelloFax account (often via Dropbox)
- •You get a small number of free pages (5 by default, sometimes +20 via referrals)
- •Pay As You Go option: $0.99 per fax for up to 10 pages + $0.20/page after
- •Monthly subscriptions with inbound fax numbers starting around $9.99/month
- •Great if you want an ongoing online fax account with a number and integration
OneFaxNow Model
- No account. No login. No ongoing plan.
- You just: land on the form, upload files, enter the fax number + email, pay once
- That's it. When you're done, you're not subscribed to anything
If you want another subscription in your life, HelloFax/Dropbox Fax has you covered. If you just want to send a fax and never think about it again, OneFaxNow is designed for that.
HelloFax / Dropbox Fax Pricing vs OneFaxNow
Dropbox Fax (HelloFax) Pricing
Free pages:
5 free fax pages, plus chance to earn more via referrals
Pay As You Go sending:
- • $0.99 per fax for up to 10 pages
- • +$0.20 per page over 10 pages
- • (Account + card on file required)
Subscriptions (typical):
- • Home Office: $9.99/mo (~300 pages)
- • Professional: $19.99/mo (~500 pages)
- • Small Business: $39.99/mo (~1,000 pages)
OneFaxNow Pricing (U.S./Canada)
Lite Fax:
$3.50 for 1–10 pages
Standard Fax:
$5.00 for 11–50 pages
Optional HIPAA add-on:
+$3 (Lite) / +$5 (Standard)
Pay only on successful delivery
Card authorized at checkout, captured only if fax goes through
How to think about it: If you're very price-sensitive, happy to create an account, and sending a short non-HIPAA fax, Dropbox Fax's Pay As You Go can be a bit cheaper on pure price. If you value not signing up for anything, want HIPAA options, and still want predictable flat pricing, OneFaxNow trades a little per-fax price for zero account friction + HIPAA-grade pipeline.
HIPAA & PHI: Dropbox Fax vs OneFaxNow's HIPAA Mode
Dropbox Fax (HelloFax)
- •Offers solid encryption and secure transmission
- •Third-party comparisons often mark its HIPAA posture as "unclear" compared to explicitly HIPAA-branded vendors
- •Public help docs focus on security and cloud storage, but do not prominently advertise BAAs for casual/self-serve customers
- •If you need a BAA, you generally have to contact Dropbox sales or support
OneFaxNow HIPAA Mode
- Explicitly designed for HIPAA-related faxes
- Instant BAA generated at checkout
- HIPAA Audit Dashboard with exportable logs (CSV/PDF)
- Automatic PHI file deletion after completion with immutable log entries
- No saved drafts; stricter handling when HIPAA Mode is on
Dropbox Fax can be fine for general business faxes and document workflows, but if you specifically need a HIPAA BAA + detailed audit trail, OneFaxNow's HIPAA Mode is built for that explicitly — without extra contracts or custom onboarding.
Learn About HIPAA FaxDropbox Ecosystem Features vs a Focused One-Time Fax Tool
Dropbox Fax / HelloFax Advantages
- Deeper Dropbox integration: send directly from your Dropbox files, store faxes in Dropbox
- Inbound fax numbers with monthly subscriptions
- Team features: multiple users, multiple numbers, admin controls
- Document signing and light PDF editing bundled into the same account
OneFaxNow Advantages
- No login, no app, no account
- Designed for fast, one-time outbound faxes to U.S./Canada
- Pay on success model + automatic retries
- Optional HIPAA pipeline with BAA and audit logs
- Great for patients, caregivers, small practices, and one-off legal/government paperwork
If you want a full online fax account connected to your Dropbox, Dropbox Fax/HelloFax is a strong choice. If you just need to upload a file, fax it once, and get on with your life, OneFaxNow is intentionally simpler.
HelloFax / Dropbox Fax vs OneFaxNow — At a Glance
| Feature | Dropbox Fax (HelloFax) | OneFaxNow |
|---|---|---|
| Account required? | Yes – must create an account and sign in | No – send without creating an account |
| Pricing model | Free pages, then Pay As You Go ($0.99/fax up to 10 pgs + $0.20/pg) or monthly plans ($9.99+/mo) | $3.50 (1–10 pgs), $5.00 (11–50 pgs) + optional HIPAA add-on |
| Inbound fax number | Yes, with paid subscriptions | No (outbound, one-time fax only) |
| Page quotas | Yes, monthly limits with overages | No quotas; priced per fax |
| Ecosystem | Deep Dropbox integration; document signing & storage | Focused on outbound fax only; no storage beyond what's required to send |
| HIPAA / BAA | Security-focused, but HIPAA posture for self-serve users is less explicit; BAAs not prominently advertised | Explicit HIPAA Mode with instant BAA, audit logs, secure PHI deletion |
| Ideal for | Teams or businesses faxing regularly, needing inbound numbers | Individuals / small orgs faxing occasionally, especially for PHI |
| Payment timing | Pay per fax or monthly; typically pay even if transmission fails | Captured only on successful delivery |
HelloFax / Dropbox Fax Alternative – Common Questions
What's the difference between HelloFax and Dropbox Fax?
They're effectively the same service. Dropbox acquired HelloFax and now markets it as Dropbox Fax, sometimes still branded as "HelloFax" in certain apps and documentation.
Is there a true HelloFax alternative that doesn't require an account?
Yes. Most major online fax services (including HelloFax/Dropbox Fax) require you to create an account, sign in, and manage a plan or payment method. OneFaxNow is designed specifically as a no-account, no-subscription alternative for one-time faxes: you upload, send, and pay per fax without ever creating a login.
How does HelloFax / Dropbox Fax pricing compare to OneFaxNow?
Dropbox Fax gives you a few free pages, then charges $0.99 per fax for up to 10 pages and $0.20/page after that. It also offers monthly plans ($9.99/month for ~300 pages, $19.99/month for ~500 pages, $39.99/month for ~1,000 pages) that include an inbound fax number. OneFaxNow charges $3.50 for 1–10 pages and $5.00 for 11–50 pages per fax, with HIPAA add-ons, and only captures payment when delivery succeeds.
Does HelloFax support HIPAA and BAAs?
HelloFax/Dropbox Fax uses strong encryption and secure transmission, but third-party comparisons often mark its HIPAA status for general users as "unclear", and Dropbox's public materials don't highlight BAAs for self-serve HelloFax accounts. If you need a HIPAA BAA with Dropbox Fax, you'd need to talk directly with their sales or support teams. OneFaxNow's HIPAA Mode, by contrast, includes an instant BAA, a HIPAA Audit Dashboard, and logged deletion of PHI files after completion — available on every HIPAA fax, without separate negotiation.
What if I only need to send one fax — should I use Dropbox Fax or OneFaxNow?
If you don't mind creating an account, connecting it to Dropbox, and managing a small balance or card, Dropbox Fax's pay-as-you-go option can work. If you don't want another account, free trial, or app at all, OneFaxNow is the simpler route: open the site, upload your file, fax it once, pay once — and you're done.
Does OneFaxNow give me a fax number like HelloFax?
No. OneFaxNow is focused on outbound, one-time faxes only. We don't assign fax numbers or receive inbound faxes. If you need an inbound number and a full fax account, HelloFax/Dropbox Fax or another subscription service may be a better fit.
Looking for a HelloFax / Dropbox Fax Alternative for One-Time Faxes?
If you fax regularly, live in Dropbox, and want an inbound fax number, HelloFax/Dropbox Fax is built for you. If you just need to send a single fax — especially something sensitive or HIPAA-related — OneFaxNow gives you a one-time, no-account, pay-per-fax experience with flat pricing and optional HIPAA Mode.