Healthcare Credentialing Fax Service — Payer Enrollment Documents
Fax licenses, certifications, and credentialing applications to insurance payers, hospital medical staff offices, and credentialing organizations. No fax machine, no account, no subscription. Enable HIPAA Mode for compliant transmission with instant BAA and audit logs.
When to Fax Credentialing Documents
Insurance payers, hospitals, and credentialing organizations commonly accept faxed credentialing documents, especially when:
- You are submitting initial credentialing applications to insurance payers
- A payer requests additional documentation for your application
- You need to send updated licenses or certifications before they expire
- You are applying for hospital privileges at a new facility
- CAQH ProView requires faxed supporting documents with a cover sheet
- You are re-credentialing and need to submit verification documents
Common credentialing documents people fax:
Important: Always verify each payer's current fax number before sending. Credentialing fax numbers change and vary by payer, region, and provider type.
Before You Fax Your Credentialing Documents
Reduce delays by ensuring your submission is complete:
Verify the payer's fax number
- Contact the payer's provider enrollment department
- Check the payer's website for credentialing submission instructions
- Some payers have different fax numbers for initial vs. re-credentialing
Check all documents are current
- Expired licenses or certifications will be rejected
- Malpractice insurance must show current coverage dates
- Board certifications should reflect your current status
Update your CAQH ProView profile
- Most commercial payers pull credentialing data from CAQH
- Attest your profile every 120 days to keep it active
- Upload supporting documents or fax with a CAQH cover sheet
Organize your documents
- Group documents by payer if sending to multiple organizations
- Include a cover sheet identifying the provider and application type
- Keep copies of everything you send for your records
Did you know? The average credentialing process takes 60-180 days. Having delivery confirmation from your fax helps track submissions and reduces the "did they receive it?" uncertainty.
How to Fax Credentialing Documents with OneFaxNow
Gather your credentialing documents
Collect licenses, certifications, insurance certificates, and application forms. Scan to PDF or upload as DOCX, JPG/JPEG, PNG, or TIF/TIFF.
Upload your documents
Go to HIPAA Fax and upload your credentialing documents. Multiple files merge into a single fax. Supports up to 50 pages and 20 MB per file.
Add a cover page
Include the provider name, NPI, and "Credentialing Application" in the subject. OneFaxNow generates a cover page, or upload your own.
Enter the payer's fax number
Enter the credentialing department's fax number. Verify this on the payer's website or by calling their provider services line.
Enable HIPAA Mode for sensitive documents
HIPAA Mode provides compliant transmission with instant BAA, encryption, audit logs, and secure file deletion. Recommended for all credentialing documents.
Pay only if delivery succeeds
Standard: $3.50 for 1-10 pages or $5.00 for 11-50 pages.
HIPAA: $6.50 for 1-10 pages or $10.00 for 11-50 pages.
If delivery fails after retries, you pay $0.
Why Use OneFaxNow for Credentialing Faxing?
HIPAA-compliant for provider credentials
Credentialing documents contain sensitive provider information. HIPAA Mode provides encryption, instant BAA, audit logs, and secure file deletion.
Reduce credentialing delays
Credentialing already takes 60-180 days. Get instant delivery confirmation instead of wondering if your documents arrived by mail.
Delivery confirmation you can track
Staff often re-fax documents without knowing if previous faxes arrived. OneFaxNow provides real-time tracking and email confirmation.
Automatic retries for busy payer lines
Insurance payer fax lines handle high volume. OneFaxNow retries up to 3 times. Track each attempt on your status page.
No account or subscription
Send credentialing faxes as needed without a monthly plan. Perfect for practices that only fax during credentialing cycles.
Pay only on successful delivery
Your card is authorized at checkout. If the payer's fax line fails after all retries, the authorization is released and you pay $0.
Credentialing Fax Pricing
Credentialing packets often include multiple licenses and certifications.
Standard Credentialing Fax
Basic license copies and certifications
HIPAA Credentialing Fax
Complete applications with sensitive data
- U.S. & Canada fax numbers only
- Cover page counts toward total page count
- Pay only on successful delivery
Healthcare Credentialing Fax Questions
Can I fax credentialing documents to insurance payers?
Yes. Many insurance payers and credentialing organizations still accept or require faxed copies of licenses, certifications, and enrollment forms. Always verify the payer's current fax number before sending.
Do I need HIPAA mode for credentialing faxes?
If your credentialing documents include any Protected Health Information, medical records, or sensitive provider data, HIPAA mode provides compliant transmission with instant BAA, encryption, and audit logs. For basic license and certificate copies, standard fax may suffice.
How long does the credentialing process take?
The average credentialing process takes 60 to 180 days from start to finish. Delays often result from errors in applications, missing documents, or slow payer response times. Having delivery confirmation from your fax can help track submissions.
What documents do I need for provider credentialing?
Common documents include state medical licenses, DEA certificate, board certifications, malpractice insurance certificate, CV, W-9, hospital privilege letters, NPI verification, and payer-specific application forms.
Can I fax documents to CAQH?
CAQH ProView allows document uploads through their portal, and some supporting documents can be faxed with a CAQH-generated cover sheet. Check CAQH's current submission guidelines for specific instructions.
What if the payer's fax line is busy?
OneFaxNow automatically retries up to 3 times if the line is busy or unavailable. You can track each attempt in real time. If all retries fail, you pay $0.
Ready to Fax Your Credentialing Documents?
Upload your licenses, certifications, and applications. Enter the payer's fax number and send. No fax machine, no subscription, and no account required. HIPAA mode available for secure transmission.