Veterinary Records Fax Service — Transfer Your Pet's Medical History Online
Fax vaccination records, lab results, surgical reports, and medical history to a new veterinarian, specialist, or boarding facility. No fax machine, no account, no subscription — just upload your pet's records and pay only if delivery succeeds.
When You Need to Fax Pet Records
Veterinary clinics still rely heavily on fax for transferring patient records. Here are the most common situations where you will need to fax your pet's medical history:
Switching Veterinarians
Moving to a new area or changing clinics? Your new vet needs your pet's complete medical history — vaccination records, medication list, allergies, and past diagnoses.
Specialist or Emergency Referral
Your primary vet refers your pet to a specialist or emergency hospital. Records need to arrive before the appointment — waiting for clinic staff to fax during office hours can delay care.
Boarding, Daycare, or Grooming
Facilities like PetSmart PetsHotel require proof of current vaccinations (rabies, DHPP, Bordetella) faxed at least 24 hours before check-in.
Pet Insurance Claims
Trupanion, Nationwide, and ASPCA Pet Insurance all accept faxed claims with supporting vet records. Fax invoices and medical records directly to your insurer.
Rescue and Shelter Transfers
Animal rescue organizations and shelters transfer veterinary records when rehoming animals. Fax spay/neuter certificates, vaccination history, and medical notes between facilities.
Military PCS Moves
Service members relocating to new duty stations need to transfer pet records quickly. Military VTFs can fax to on-base clinics, but you may need to fax records to civilian vets yourself.
Common Veterinary Documents You Can Fax
Upload any of these documents as PDF, DOCX, JPG, PNG, or TIF and fax them to any U.S. or Canada fax number.
Rabies certificates (NASPHV Form 51), DHPP/FVRCP, Bordetella, Leptospirosis, Canine Influenza
Complete patient history with diagnoses, treatments, medications, allergies, and weight tracking
CBC, Chemistry panels, urinalysis, fecal tests, heartworm tests, tick-borne disease panels
Spay/neuter certificates, surgical reports, anesthesia records, post-op instructions
X-ray reports, ultrasound reports, CT/MRI written findings (not the images themselves)
Signed forms authorizing your previous vet to release records to a new clinic
Trupanion (fax: 866-405-4536), Nationwide, and ASPCA claim forms with supporting invoices
DD Form 2209 (military), interstate health certificates, international travel documents
Veterinary Records Are Not Covered by HIPAA
Unlike human medical records, veterinary records are NOT subject to the HIPAA Privacy Rule. HIPAA defines "individual" as a person "who is born alive" — pets are legally classified as property, not persons. This means you do not need HIPAA-compliant faxing for your pet's records.
Standard fax is all you need
Fax your pet's records using our Standard Pay-Per-Fax service for just $3.50 (1-10 pages). No need for the $6.50 HIPAA add-on.
State laws still apply
35 states have confidentiality statutes for veterinary records. Your vet may require a signed release form before transferring records.
Your vet owns the originals
Per AVMA ethics guidelines, original records belong to the practice. Clients have the right to copies or summaries but not the original files.
Faxing human records? If you are faxing your own medical records, prescriptions, or lab results, use our HIPAA Mode instead for full compliance with an instant BAA.
Why Waiting for Your Vet's Fax Machine Is Risky
Veterinary clinics still depend on fax for record transfers, but the process is often unreliable and slow.
Source: VitusVet research identified fax machine unreliability as one of the top 5 reasons the veterinary referral process is broken.
How to Fax Veterinary Records with OneFaxNow
Gather your pet's records
- Request copies from your current vet (most provide them free of charge)
- Scan paper records to PDF, or photograph clearly as JPG/PNG
- Collect vaccination certificates, lab results, and any signed release forms
Upload your documents
- Go to Pay-Per-Fax and upload your pet's record files
- Accepted formats: PDF, DOCX, JPG, PNG, TIF
- Upload up to 15 files (50 pages total, 20 MB per file)
Add a cover page (recommended)
Include your pet's name, species, breed, and date of birth. Add the recipient's clinic name and note "Veterinary Records Transfer" in the subject line. OneFaxNow can generate a cover page for you, or upload your own.
Enter the recipient's fax number
Enter the new vet's, specialist's, or facility's fax number. We support U.S. and Canada fax numbers. Call the recipient first to confirm their fax number if unsure.
Pay only if delivery succeeds
Pricing starts at $3.50 for 1-10 pages and $5.00 for 11-50 pages.
We authorize at checkout and capture only if delivery succeeds. If all retries fail, you pay $0.
Track delivery in real time
Watch live progress on your Fax Status page. If the line is busy, we retry up to 3 times. You'll receive email confirmation when your pet's records are delivered.
Why Use OneFaxNow for Veterinary Records?
No account or subscription
Send a one-time fax without creating an account. No monthly plans, no recurring charges. Perfect for a one-time vet records transfer.
Pay only on successful delivery
Your card is authorized at checkout. If delivery fails after retries, you're never charged. No risk to you.
Real-time tracking & email confirmation
See each step of the fax transmission in real time. Receive an email confirmation when your pet's records are delivered.
Automatic retries for busy lines
If the vet's fax line is busy, OneFaxNow automatically retries up to 3 times. You can follow each attempt on your status page.
Multi-pet uploads
Transferring records for multiple pets? Upload up to 15 files per fax (50 pages total). Send records for your dog, cat, and rabbit in a single fax.
Simple Pricing for Veterinary Records Faxing
Most pet records transfers fit comfortably within our standard tiers. No HIPAA surcharge needed for animal records.
Lite Pet Records Fax
1-10 pages
Ideal for vaccination records, lab results, or a signed release form
Standard Pet Records Fax
11-50 pages
For complete medical histories, surgical records, and multi-pet transfers
- U.S. & Canada fax numbers only
- Cover page counts toward total page count
- Pay only on successful delivery
- No HIPAA surcharge — vet records are not covered by HIPAA
Veterinary Records Fax Questions
Can I fax my pet's veterinary records to a new vet myself?
Yes. If you have copies of your pet's records (digital or scanned), you can upload them to OneFaxNow and fax them directly to your new vet's fax number. You do not need your previous vet to send them for you.
Do I need my vet's permission to transfer pet records?
You have the right to copies of your pet's medical records. Some vets may ask you to sign an Authorization to Release Records form first. Once you have the copies, you can fax them to any clinic yourself.
Are veterinary records covered by HIPAA?
No. HIPAA protects human health information only. Pets are legally classified as property, not "individuals" under the HIPAA Privacy Rule. Standard Pay-Per-Fax ($3.50) is all you need — no HIPAA add-on required.
Can I fax vaccination records to a boarding facility or groomer?
Yes. Many boarding facilities, doggy daycares, and groomers accept faxed vaccination records. Some require proof of rabies, DHPP, and Bordetella at least 24 hours before check-in.
Can I fax vet records for a pet insurance claim?
Yes. Trupanion (fax: 866-405-4536), Nationwide, and ASPCA Pet Insurance all accept faxed claims with supporting veterinary records and invoices.
What documents should I include when transferring vet records?
Include vaccination records, medical history (SOAP notes), lab results, surgical records, current medications, allergy information, and any signed release forms. For boarding, focus on current vaccination certificates.
Can I fax records for multiple pets at once?
Yes. OneFaxNow supports up to 15 files per fax (50 pages total). Upload records for multiple pets in a single fax — just add a cover page identifying each pet.
How quickly will my pet's records be delivered?
Most faxes deliver within minutes. You can track delivery in real time on your Fax Status page. If the line is busy, we retry up to 3 times automatically.
Ready to Transfer Your Pet's Records?
Upload your pet's vaccination records, medical history, or lab results. Enter your new vet's fax number and send — no fax machine, no subscription, and no account required.