Ooma Fax Alternative -- Send a Fax Without a VoIP Subscription
No phone plan required. No activation fee. Pay only if delivery succeeds.
Ooma bundles virtual fax with its VoIP phone service starting at $19.95/user/month plus a $29.95 activation fee. If you already use Ooma for your business phone, the included fax is a nice perk. But if you just need to send one fax, paying for a full phone plan is overkill. OneFaxNow is fax-only: $3.50 for up to 10 pages, no account, no VoIP subscription, and charge only on successful delivery.
TL;DR: Choose Ooma if you need VoIP phones and want fax bundled in. Choose OneFaxNow if you just need to send a fax without buying an entire phone system. Ooma pricing verified on their official site. (Ooma)
Quick Comparison at a Glance
See how OneFaxNow compares to Ooma for your faxing needs
Pricing Model
OneFaxNow
Pay-per-fax: $3.50 (1-10 pages), $5.00 (11-50 pages). Pay only on success.
Ooma
VoIP bundle: $19.95-$29.95/user/mo + $29.95 activation. Fax included but not sold separately.
HIPAA & BAA
OneFaxNow
Per-send HIPAA mode with instant BAA, encryption, audit logs, secure deletion for $6.50.
Ooma
HIPAA mode only on Pro ($24.95/mo) and Pro Plus ($29.95/mo). Not on Essentials.
Mobile Faxing
OneFaxNow
Works on any device -- mobile browser, desktop, or OneFaxNow mobile app.
Ooma
Virtual fax cannot be sent from the Ooma mobile app. Web/desktop only.
Account & Setup
OneFaxNow
No account -- upload, enter details, pay, send, track in real time.
Ooma
Full VoIP account setup required with $29.95 activation fee.
Which Service is Right for You?
Compare the key differences to find the best solution for your needs
When Ooma May Be the Better Fit
You already use Ooma for business phones
and want fax included at no extra charge
You need a dedicated receive fax number
for ongoing inbound faxes to your team
You need multi-extension fax routing
for a team with individual fax lines
When OneFaxNow is the Better Alternative
You just need to send a fax
without subscribing to a VoIP phone plan ($19.95+/month)
You want to fax from your phone
Ooma virtual fax only works from web/desktop -- not mobile
You need affordable HIPAA compliance
with an instant BAA for $6.50 instead of $24.95/month
You have large files or legal-size documents
OneFaxNow supports 20MB/file; Ooma has a 5MB limit and legal-size reliability issues
Side-by-Side Details (Ooma vs OneFaxNow)
A detailed comparison between OneFaxNow and Ooma fax
| Criterion | OneFaxNow | Ooma |
|---|---|---|
| Business model | Fax-only, pay-per-send, no account | VoIP phone bundle with fax included (not sold separately) |
| Cost for one fax | $3.50 (1-10 pages), $5.00 (11-50) | $19.95/mo minimum + $29.95 activation = $49.90 first month |
| HIPAA & BAA | Per-send HIPAA mode with instant BAA ($6.50/fax) | HIPAA mode on Pro plan only ($24.95/user/month) |
| Mobile faxing | Full mobile support (browser + native app) | Cannot send fax from Ooma mobile app |
| File size limit | 20MB per file, up to 50 pages total | 5MB per batch upload, 500 pages/month cap |
| Legal-size docs (8.5x14) | Supported | Documented as supported but unreliable in practice |
| Charge model | Pay only on successful delivery | Monthly subscription regardless of fax usage |
| Setup | Start in seconds -- no signup | Full VoIP account setup + $29.95 activation fee |
Sources: OneFaxNow product docs; Ooma Office pricing, support pages, and community forums. Last verified: Feb 2026. (Ooma, Ooma Forums)
Why buyers choose OneFaxNow over Ooma fax
Fax-only pricing, full mobile support, and HIPAA without a VoIP bundle
Fax without a phone plan
Ooma requires a VoIP subscription starting at $19.95/month just to access fax. OneFaxNow is fax-only at $3.50 per send -- no phone plan, no activation fee.
Fax from any device
Ooma virtual fax cannot be sent from its mobile app. OneFaxNow works on any device -- mobile browser, desktop, or the OneFaxNow app for iOS and Android.
HIPAA for $6.50, not $24.95/mo
Ooma HIPAA mode requires the Pro plan at $24.95/user/month. OneFaxNow offers per-send HIPAA mode with an instant BAA for $6.50 per fax.
Frequently Asked Questions
Can I use Ooma just for faxing?
No. Ooma bundles fax with its VoIP phone service starting at $19.95/user/month plus a $29.95 activation fee. You cannot purchase fax separately. OneFaxNow is fax-only at $3.50 per send with no account or subscription.
Is Ooma fax HIPAA compliant?
Ooma Office Pro ($24.95/month) includes HIPAA mode with encrypted fax. However, the Essentials plan ($19.95/month) does not include HIPAA. OneFaxNow offers per-send HIPAA mode with an instant BAA for just $6.50.
Can I send faxes from my phone with Ooma?
No. Ooma virtual fax can only be sent from the web portal or desktop app -- not from the mobile app. OneFaxNow works on any device including mobile browsers and the OneFaxNow mobile app.
Ready to send your fax now?
No VoIP subscription. No activation fee. Just upload, address, and send. Pay only if your fax delivers successfully.