Background Check Fax Service — Send FCRA Forms, LiveScan Requests & Screening Documents Online
Fax background check authorization forms, FCRA disclosures, LiveScan requests, criminal history records, tenant screening consent, volunteer clearances, and drug test results — all from your browser. No fax machine, no account, no subscription. Pay only if delivery succeeds.
When Faxing Background Check Documents Makes Sense
Background checks still rely heavily on fax because government agencies, licensing boards, and Consumer Reporting Agencies (CRAs) built their intake systems around it. Fax makes sense when:
- A state agency publishes a dedicated fax number for criminal history requests
- Your employer or CRA requires a faxed FCRA authorization with signature
- A licensing board needs fingerprint-based background check results by fax
- You are a landlord sending tenant screening consent to a screening company
- A volunteer organization needs child abuse clearance forms submitted by fax
- A lab or MRO needs to securely fax drug test results to an employer
Background check documents people commonly fax:
Important: OneFaxNow is a fax delivery service, not a background check provider. Always verify the recipient's fax number directly with the agency, employer, or screening company before sending.
Who Needs to Fax Background Check Documents?
Background check faxing spans every sector that screens people — from a small business hiring its first employee to a church clearing volunteers.
Employment Screening
HR managers and staffing agencies fax FCRA disclosure and authorization forms to background check companies, then receive results. Small businesses without HR software often rely entirely on fax.
- FCRA Disclosure Form
- FCRA Authorization Form
- Pre-Adverse Action Notice
- Adverse Action Notice
Tenant Screening
Landlords and property managers fax tenant screening consent forms to CRAs and send adverse action notices to denied applicants. The FCRA applies to housing decisions just like employment.
- Tenant Screening Authorization
- Rental Application
- Adverse Action Notice
- Consumer Report Copy
Professional Licensing
Nurses, teachers, real estate agents, contractors, and insurance producers fax fingerprint-based results to state licensing boards. Many boards still require fax submission.
- LiveScan Results
- Fingerprint Cards (FD-258)
- State Board Application
- Character Reference Forms
Volunteer Clearances
Churches, schools, daycares, and youth organizations fax volunteer background check authorization forms. Pennsylvania requires three separate clearances for child-contact roles.
- PA Act 34 Criminal Check
- PA Act 151 Child Abuse Clearance
- PA Act 114 FBI Fingerprint Check
- Church/School Authorization
Criminal History Requests
Individuals and agencies request criminal history records from the FBI or state police bureaus. The FBI CJIS Division, California DOJ, Michigan State Police, and Maryland DPSCS all accept fax.
- FBI Form I-783
- CA BCIA 8016
- MI ICHAT Paperwork
- State Record Request Forms
Drug Test Results (HIPAA)
Clinical labs, MROs, and occupational health providers fax drug test results to employers. When created by a covered entity, these results are PHI and require HIPAA-compliant transmission.
- MRO Report
- Lab Results
- DOT Drug Test Form
- Authorization for Disclosure
Use HIPAA mode when faxing drug test results from a lab or clinic. Results created by covered entities are PHI.
Agency Fax Numbers for Background Check Submissions
These fax numbers are sourced from official agency websites. Always verify the current number before sending — agencies may update their contact information.
| Agency | Fax Number |
|---|---|
| California DOJ (BCIA) | (916) 263-2487 |
| FBI CJIS Division | (304) 625-9792 |
| Michigan State Police | (517) 241-0866 |
| Maryland DPSCS (CJIS) | (410) 653-6320 |
OneFaxNow is not affiliated with any of these agencies. Fax numbers are provided as a convenience and may change. Verify directly with the agency before sending.
How to Fax Background Check Documents with OneFaxNow
Prepare your documents
- Complete the required form (FCRA authorization, LiveScan request, clearance application, etc.)
- Sign where required — faxed signatures are generally treated as valid originals under FCRA
- Save or scan to PDF, DOCX, JPG, PNG, or TIF
Upload your documents
- Go to Pay-Per-Fax and upload your background check form(s)
- Upload multiple files if needed — they merge into a single fax
- Limits: up to 20 MB per file and 50 pages total
Add a cover page (recommended)
Label the fax clearly: "Background Check Authorization" or "FCRA Disclosure." Include your name, organization, phone number, and reference number. OneFaxNow generates a cover page for you, or upload your own.
Enter the recipient's fax number
Use the agency, CRA, or employer's verified fax number. Double-check against the agency's official website. We format the number automatically for U.S. and Canada.
Choose Standard or HIPAA mode
Standard ($3.50 for 1–10 pages, $5.00 for 11–50 pages) — for FCRA forms, clearance applications, criminal history requests.
HIPAA ($6.50 for 1–10 pages, $10.00 for 11–50 pages) — for drug test results, medical exam reports, and fitness-for-duty results from covered entities. Includes instant BAA, encryption, and audit logging.
Pay only on successful delivery
Your card is authorized at checkout. If delivery fails after 3 automatic retries, you pay $0.
Track every attempt in real time on your Fax Status page. Email confirmation when delivered.
Standard vs. HIPAA Mode for Background Checks
Most background check documents do not contain Protected Health Information and can be sent in Standard mode. Use HIPAA mode only when faxing medical or health-related documents from a HIPAA-covered entity.
| Document | Mode |
|---|---|
| FCRA Authorization Form | Standard |
| Criminal History Record | Standard |
| LiveScan Request (BCIA 8016) | Standard |
| Pre-Adverse Action Notice | Standard |
| Drug Test Results (from lab/MRO) | HIPAA |
| Pre-Employment Physical Results | HIPAA |
| Fitness-for-Duty Evaluation | HIPAA |
Why Use OneFaxNow for Background Check Faxing?
No account or subscription
Send a one-time background check fax without creating an account. No monthly plans, no recurring charges — ideal for occasional screening needs.
Pay only on successful delivery
Your card is authorized at checkout and captured only if delivery succeeds. If the agency's fax line is busy after 3 retries, you pay $0.
HIPAA mode for drug test results
Labs and MROs faxing PHI-containing drug test results can enable HIPAA mode with instant BAA, encryption, audit logging, and secure file deletion.
Real-time tracking and confirmation
Watch your background check fax transmit in real time. Receive email confirmation with a delivery record — useful for FCRA compliance documentation.
Automatic retries for busy lines
Government agency fax lines are notoriously busy. OneFaxNow automatically retries up to 3 times — no need to re-send manually.
Faxed signatures accepted
FCRA and most state laws treat faxed copies of authorization forms as valid. Many forms explicitly state: "a facsimile copy shall be as valid as the original."
Background Check Fax Pricing
Most background check forms fit within our Lite tier. Drug test results and medical documents should use HIPAA mode.
Standard
FCRA forms, clearances, criminal history
1–10 pages
11–50 pages
HIPAA
Drug tests, physicals, fitness-for-duty
1–10 pages
11–50 pages
- U.S. & Canada fax numbers only
- Cover page counts toward total page count
- Pay only on successful delivery
Background Check Fax Questions
Can I fax a background check authorization form?
Yes. FCRA authorization forms are widely accepted by fax. Many forms explicitly state that a facsimile copy is as valid as the original. Upload your signed authorization as a PDF, DOCX, or scanned image and send it to your background check provider's fax number.
Is a faxed FCRA disclosure legally valid?
Yes. The FTC and CFPB have confirmed that electronic disclosures and authorizations are acceptable under the FCRA, provided they meet standards of clarity and accessibility. Faxed copies of standalone disclosure forms are generally treated as valid. Consult your legal counsel for jurisdiction-specific requirements.
Do I need HIPAA mode to fax drug test results?
If the drug test results were created by a HIPAA-covered entity such as a clinical laboratory, Medical Review Officer, or occupational health provider, those results are Protected Health Information (PHI). Use HIPAA mode ($6.50 for 1–10 pages) which includes an instant BAA, encryption, audit logging, and secure file deletion. If results are employer-generated employment records (not from a covered entity), Standard mode is sufficient.
What is LiveScan and can I fax LiveScan forms?
LiveScan is an electronic fingerprinting system used for criminal background checks. The fingerprints themselves are captured digitally at a LiveScan location and transmitted electronically. However, the request forms (such as California's BCIA 8016) and supporting paperwork are often faxed to the requesting agency. You can fax LiveScan request forms, authorization letters, and related correspondence through OneFaxNow.
Can landlords fax tenant screening consent forms?
Yes. Landlords and property managers can fax tenant screening authorization and consent forms to Consumer Reporting Agencies. The FCRA applies to housing decisions, so landlords must obtain written consent before running a background check and must send pre-adverse action notices if denying an application based on the results.
What is a pre-adverse action notice and can it be faxed?
A pre-adverse action notice is a letter employers or landlords must send before taking negative action (like denying employment or housing) based on a background check. It must include a copy of the consumer report and a summary of FCRA rights. Yes, pre-adverse action notices can be faxed. OneFaxNow provides a delivery confirmation record as proof of transmission.
Which state agencies accept background check requests by fax?
Many state agencies accept fax for background check submissions. Examples include the California DOJ at (916) 263-2487 for LiveScan requests, the Michigan State Police at (517) 241-0866 for ICHAT corrections, the Maryland DPSCS at (410) 653-6320 for criminal record requests, and the FBI CJIS Division at (304) 625-9792 for Identity History Summary changes. Always verify the current fax number on the agency's official website before sending.
Ready to Fax Your Background Check Documents?
Upload your FCRA forms, LiveScan requests, clearance applications, or screening paperwork and send — no fax machine, no subscription, and no account required.